Run a periodic inspection

Record the unit's condition during a tenancy, not just at the start and the end. A periodic inspection uses the same walkthrough, photos, and tenant sign-off as a move-in report, and it compares against the most recent completed report so you can see what changed.

Before you start

• You need to be a property manager or account owner.
• The lease must exist. The unit does not need to be vacant, this is an inspection of an occupied home, so the entry-notice rules of your province apply.

Run one

1. Open the lease and go to the Inspections tab.
2. Choose Periodic as the report type and set Date inspected to the day you plan to walk the unit.
3. If that date is in the future, a note under the form tells you the notice of entry your province expects and whether the date you picked meets it. Starting the walkthrough records the notice and tells the tenant. If the date is too close, the note says so in amber, you can still proceed, the decision is yours.
4. Start walkthrough and record each area with photos, exactly like a move-in.
5. Send it to the tenant to sign when you are done.

What it compares against

A periodic report baselines on your most recent completed inspection of any type. The first periodic compares against the move-in, the next one against the previous periodic, so Compare to baseline always shows what changed since you last looked.

Put it on a schedule

On the property's Key dates tab, set Inspect every (months) and save. The next inspection date appears in the key-dates list, counted from your latest completed inspection. Until a first inspection is completed there is no honest date to show, so none is shown, the clock starts at your first completed inspection.

Good to know

• The signed report is evidence. In a deposit dispute, a dated mid-tenancy report is often the only contemporaneous record of the unit's condition.
• The tenant signs periodic reports the same way as move-in and move-out reports.
• Entry-notice hours come from your province's rules, review them under Admin, Province rules. This is tooling, not legal advice.